here to download the BCA vulnerable person protection policy (pdf)
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Email the BCA
Braille Chess Association ("BCA")
Child and Vulnerable Adult Protection Policy
committee of the BCA has adapted its Child and Vulnerable Adult Protection
Policy, a revised version of which is presented below. The committee have
already put the original policy into action; processes to enact changes to
the original have commenced but are not intended to be retrospective.
Whilst the primary function of the BCA is to promote chess, it
recognises its responsibility for the welfare of children and vulnerable
adults (Vulnerable Persons) involved in its activities. This includes
attending a BCA event, being included in an official BCA party attending a
non-BCA event and more day-to-day activities such as telephone
conversations and written communication, emails, correspondence chess and
organisation of events.
It is the policy of the BCA to ensure the
welfare of Vulnerable Persons by protecting them from physical or emotional
harm, bullying and sexual harassment. The BCA also recognises that
individuals not normally regarded as Vulnerable Persons can feel
intimidated or threatened if subject to the kind of behaviour described
above, and it is the BCA’s policy that they should also be protected from
harm. While it is natural that the Committee should take the lead in these
matters, non-committee members have an important part to play in ensuring
that the aims of this policy are achieved.
(recruited and appointed after the inception
of the adapted version of this Policy)
roles of Accredited Coaches may involve a considerable degree of contact
with Vulnerable Persons. In general,
the type of work will involve regularly caring for, supervising, training
or being in sole charge of such people.
is the policy of the BCA that it will only recommend as Accredited Coaches
those people for whom both a satisfactory Disclosure and Barring Scheme
clearance and also a suitable independent reference have been
Arbiters performing their duties at a BCA congress for the first
time after the inception of the adapted version of this policy will also be
required to undergo a Disclosure and Barring Scheme assessment if they have
not already done so, and they will also be asked to provide a suitable
independent reference as will the duly appointed Leader of any official BCA
party or team attending a non-BCA event within the United Kingdom or
guidelines in Section A, B and C are
primarily aimed at those acting in an official capacity on behalf of the
BCA at a BCA organised event, or as the Leader of a BCA party or team
attending a non-BCA event within the United Kingdom or abroad. The
guidelines in Section D are concerned with more day-to-day activities.
A) If you suspect a Vulnerable Person is
1) Immediately inform the BCA official in
charge of the event, or if the official is the suspect, inform their
assistant or the most senior member of the committee at the event.
2) The official or committee member should
write down the facts as far as they can be ascertained. The committee will
proceed on the basis of this written account.
3) Ensure that the Vulnerable Person has
access to an independent adult.
4) Ensure that no situation arises which
could cause further concern.
5) Ensure access to confidential information
is restricted to appropriate officials on a 'need to know' basis.
B) If a Vulnerable Person tells you about
abuse by someone else:
1) Allow the Vulnerable Person to speak
without interruption, accepting what is said.
2) Alleviate feelings of guilt and isolation,
while passing no judgement.
3) Advise that you will try to offer
support, but that you must pass on the information.
4) Same steps as 1 to 5 under paragraph (a)
C) If you receive any allegation of abuse
about any adult or about yourself:
1) Immediately inform the BCA official in
charge of the event.
2) Record the facts as you know them and
give a copy to the BCA official.
3) Try to ensure that no-one is placed in a
position which could potentially cause further harm.
BCA official will take action which may include contacting the social
services or the police; the same applies in scenarios covered in sections A
and B of this policy.
BCA official will also submit a report to the BCA Secretary. The Committee
will begin its investigations on receipt of such a report. They cannot be
expected to commence any formal investigation or disciplinary proceedings
based purely on rumour.
D) If you suspect or are informed that a
Vulnerable Person is being abused in the course of more day-to-day
activities of the sort listed at the start of this policy, or if you are
the victim of such behaviour:
1) Write down the facts as you know them.
2) If you are the victim of unacceptable
behaviour, forward your written report to the Secretary or to the most
senior member of the Committee who is not the cause of your complaint.
3) If you are acting on somebody else’s
behalf, ensure you have their permission to forward any report on to the
4) It is an important aspect of the BCA’s procedures
for dealing with alleged offences that transparency is paramount. While all
due consideration will be given to matters of confidentiality, anonymous
complaints will not be accepted.
5) The committee will try to resolve
complaints internally, but if this is not possible and if the offence is of
a sufficient magnitude, they will refer the matter to the social services
or the Police.
Code of Conduct
When dealing with a complaint, BCA officials
and/or the committee should follow the guidelines below.
Corporal punishment (smacking, slapping or
shaking) is illegal and therefore must never be used. It is permissible to
take necessary physical action in an emergency to prevent personal injury,
either to the Vulnerable Person, other participants or adults, or damage to
Participants should not be shouted at
directly, though raising of the voice is permissible in instances where it
is necessary to be heard, and those tasked with carrying out disciplinary
proceedings within the BCA must be allowed to be direct and uncompromising
when doing so.
An explanation of any decision reached
should be provided both to anyone who makes a complaint and the subject of
When dealing with a complaint about the
behaviour of a vulnerable person:
Where unacceptable behaviour does take
place, appropriate sanctions, decided by a consensus of responsible people,
should be applied to modify the behaviour.
Sanctions applied to each case should take
account of the age and stage of development of the Vulnerable Person, be
given at the right time, be relevant to the action and be fair.
The participant must always be told why the
behaviour is unacceptable and the reasons for applying a particular
Behaviours worth bearing in mind
The aims of this policy should be achieved
if the following good advice is borne in mind both by committee and
Do treat everyone with respect.
Do provide an example you wish others to
Do plan activities which involve more than one
other person being present or at least are within sight or hearing of
others. This applies to such activities as one-to-one training and
travelling to or from chess events.
Do respect a person's right to privacy.
Do provide access for Vulnerable Adults to
talk to identifiable responsible adults about any concerns they may have.
Deal with any concerns in a sympathetic and appropriate manner.
Do encourage Vulnerable Persons to feel
comfortable and caring enough to point out attitudes or behaviour they do not
Do avoid situations that compromise your
relationship with Vulnerable Persons and are unacceptable within a
relationship of trust.
Do remember that someone else might
misinterpret your actions, no matter how well-intentioned.
Do recognise that caution is required even
in sensitive moments of counselling.
Do recognise that Vulnerable Persons with
differing abilities have differing requirements.
Do recognise that Vulnerable Persons from
different backgrounds may have differing values.
Do NOT permit abusive peer activities (e.g.
Do NOT play physical contact games with
Do NOT have any inappropriate physical or
verbal contact with others.
Do NOT allow yourself to be drawn into
inappropriate attention seeking behaviour such as tantrums.
Do NOT make suggestive remarks or gestures
even in fun.
Do NOT let suspicion, disclosure or
allegation of abuse go unrecorded or unreported.
Do NOT rely on just your good name to
Do NOT believe 'it could never happen to
Last reviewed in April 2014.