BCA Reserves policy

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BCA Reserves policy - October 2018

We aim to maintain unrestricted reserves equivalent to 24 months of net expenditure.

The BCA runs a number of projects with an uncertain level of income to fund them.

Maintaining about 24 months’ worth of reserves enables us to plan events a couple of years into the future and to order batches of adapted chess sets and clocks.

The term net expenditure is used here because with tournaments much of the expense is offset by participants paying most of their accommodation costs. Net expenditure is the total outgoings less the amount coming in from event participants for our 3 annual domestic tournaments.

Over the last 3 years the average net expenditure has been about £52,000.

24 months of net expenditure therefore equates to £104,000 in general funds.

Actual reserves at end of last financial year £95,942
Restricted funds (raised or given for a specific purpose) £4,381
Leaves free reserves of £91,561

We currently have less in reserve than our estimated 24 months of net expenditure. However, last financial year we spent an unusually high amount of nearly £17,000 on overseas events, we paid off the balance that we owed to the RNIB for several issues of the Gazette and we bought batches of adapted chess sets and talking clocks.

Our income is largely from donations raised by our fundraiser and is hard to predict.

We are also mindful of the fact that if our fundraiser were to stand down, it could be difficult to recruit a new officer quickly.

Another uncertainty is the fact that we purchase specially adapted chess sets and clocks with no guarantee as to when we will have sold them all to members. The sets and clocks are sold at a subsidised price and we also occasionally give chess sets away.

This policy will be reviewed at least once a year.

riginal policy drawn up in October 2010: reviewed annually.

Signed and dated by 2 trustees on behalf of BCA

   

BCA 2002 - 2018