Treasurer has the responsibility of maintaining meticulous and
confidential records of all the financial dealings for the association.
These records must be independently examined every year and
precise and detailed accounts must be made available if requested
by the Charity Commission. The annual accounts are available
for public viewing and can be found on the BCA website.
here for the B.C.A. accounts.
The treasurer oversees all payments into the BCA accounts, the payments
being received for various reasons including membership subscriptions,
tournament entries and donations. Any payments made by cheque or cash are
paid into the bank at the earliest convenience. Cash transactions are kept
to a minimum. The treasurer maintains a record of restricted funds, where
donations are given for a specific purpose. The treasurer notifies the
appropriate people when payments are received, such as tournament
organisers and holders of stock of chess sets and clocks. Subscriptions for
the Millennium Club are notified to the Millennium Club organiser who in
turn informs the treasurer who is to receive the monthly prize.
All payments out of the BCA accounts are initiated by the treasurer
and authorised by a second trustee in line with our Constitution. This
applies whichever method of payment is used: cheque, online payment, Direct
Debit form or International Payment Form.
Amongst other duties the treasurer
also claims Gift Aid, maintains the trustee information on the Charity
Commission register and keeps a record of event risk assessments for